Administrative Assistant – Humble, TX – Bilfinger – Humble

Administrative Assistant – Humble, TX Location: Humble, TX, Texas  Centennial is a national leader in renovation, construction, and design-build services, with a national reach spanning from Florida to Alaska, with offices led by construction professionals sharing a common goal; to keep promises, honor commitments and exceed client expectations. Our performance is what has helped, and continues to help forge strong partnerships, which are strengthened over time.  Driven by integrity and a long-standing culture of performance excellence, Centennial doesn’t just build structures – we transform spaces and create places. These are unique places for our clients to learn, teach, work, play, and heal. With 30 years of nationwide experience, on over $4 billion in diverse projects, we excel at making the impossible possible.  Centennial provides employees opportunities, both internally and externally, to further develop in their role, yet also grow into other roles, and even leadership positions. This is a Part-time position (under 20 hours) in Humble, TX office Minimum Qualifications:• Previous experience in a similar role highly desired• Proficient with Microsoft Office; Outlook, Excel, Word, PowerPoint, etc.• Excellent customer service skills, including the ability to interface with all levels of management, customers, officials, and subcontractor personnel• Ability to prioritize workload and to work independently with minimal supervision• Strong verbal and written communication skills, to include clear, concise and professional presentation of information• Excellent organizational skills and attention to detail• Excellent time management skills with a proven ability to meet deadlines• Ability to work independently with minimal supervision yet collaborative environment• Knowledge of Spanish a plus but not required Scope of Responsibility:Responsible for the routing of various project documents and other general clerical correspondence. Also responsible for computer data entry and interfacing directly with clients and subcontractors. May work under the direct supervision of the Senior Project Coordinator or the Program General Manager and/or Senior Site Representative. May also take general direction from the Regional Operations Administration Manager when appropriate. Position Duties:• Type all letters, memoranda, and reports as directed by project operations team• Prepare minutes of project meetings• Coordinate and maintain working project operations files• Answer telephones and take messages when project team members are not available• Prepare routine letters and memoranda• Process incoming and outgoing mail• Schedule appointments and meetings for project operations team; prepare minutes of pre-construction, progress and other project meetings; and distribute minutes• Greet visitors and conduct visitors to appropriate persons• Coordinate servicing of office equipment with home office• Check and distribute certified payrolls to owner for processing• Process subcontractor insurance paperwork• Reconcile subcontractor billings and owner invoices for payment• Order supplies for office• Perform other related duties as assigned Physical Requirements: Prolonged periods of sitting at a desk and working on a computer  #ZRPlease reach out to Jaime Marie Koerner (703) 638-4826 for any questions related to this position. Centennial Contractors Enterprises Inc.  is an Equal Opportunity Employer – M/F/Veterans/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other legally protected characteristics.This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.Fraudulent employment offersWe are aware that fraudulent employment offers are being transmitted via email by people claiming to be employees or representatives of Bilfinger. Prospective candidates are provided job descriptions and employment letters and are asked to complete and return employment information forms as well as official tax forms. These job offers may look genuine and could include names of Bilfinger legal entities, Bilfinger executives, their signatures, seals of “authenticity”, the Bilfinger brand and logo.Please be advised that these communications are FRAUDULENT and are NOT sent from anyone within or affiliated with Bilfinger. These email messages are a scam and should be treated as such. Bilfinger does not make job offers via social media, unsolicited email or without personally interviewing candidates first. We never send you cheques in order to pay contractors to set up a home office. Never send money or pass on personal details to anyone suggesting they can provide employment with Bilfinger, and never reply to an email address that does not end in @bilfinger.com.If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. You also may forward the messages to compliance.helpdesk@bilfinger.com.If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our global job portal only.  

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